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CARES Advocates for Families
We're Hiring!
Administrative Assistant
Job Description:
Pay Rate: $17 per hour, 20 hours per week
Job Duties:
● Supervise and coordinate Binghamton University interns, volunteers, and other staff as assigned;
● Assists Executive Director with bi-weekly payroll
● Assists Executive Director with invoicing grants and compiling invoice documentation;
● Files grant contracts and keep track of grant reporting requirements and deadlines;
● Processes donations and generates acknowledgment letters;
● Create and Oversee donor database and data entry processes and procedures;
● Generates mailing lists for appeals and events;
● Coordinates the processing of all mailings;
● Provides general administrative support for events;
● Coordinates volunteers to support mailings or other administrative projects
Qualifications:
● Previous experience in administrative roles
● Experience with and good knowledge of accounting and bookkeeping procedures
● Strong proficiency in using databases, Microsoft Office programs, social media platforms, and canva with an ability to become familiar with firm-specific programs and software
● Familiarity with office equipment
● Highly organized with strong administrative skills, excellent attention to detail, and ability to create and easy-to-follow system for others
● Ability to multitask and create solutions to problems as they arise
● Demonstrated commitment to the mission of CARES
● Strong problem-solving skills
● Sense of humor and ability to manage a busy environment
● Ability to work both independently and as part of a team
● Demonstrated ability to work with people from a variety of ages, socioeconomic and racial & ethnic backgrounds
● Exceptional interpersonal skills.
● Friendly and professional demeanor
