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We're Hiring!

Administrative Assistant

Job Description:

Pay Rate: $17 per hour, 20 hours per week

Job Duties:

● Supervise and coordinate Binghamton University interns, volunteers, and other staff as assigned; 

● Assists Executive Director with bi-weekly payroll  

● Assists Executive Director with invoicing grants and compiling invoice documentation;  

● Files grant contracts and keep track of grant reporting requirements and deadlines; 

● Processes donations and generates acknowledgment letters; 

● Create and Oversee donor database and data entry processes and procedures; 

● Generates mailing lists for appeals and events; 

● Coordinates the processing of all mailings; 

● Provides general administrative support for events; 

● Coordinates volunteers to support mailings or other administrative projects


● Previous experience in administrative roles 

● Experience with and good knowledge of accounting and bookkeeping procedures 

● Strong proficiency in using databases, Microsoft Office programs, social media platforms, and canva  with an ability to become familiar with firm-specific programs and software  

● Familiarity with office equipment 

● Highly organized with strong administrative skills, excellent attention to detail, and  ability to create and easy-to-follow system for others 

● Ability to multitask and create solutions to problems as they arise 

● Demonstrated commitment to the mission of CARES 

● Strong problem-solving skills 

● Sense of humor and ability to manage a busy environment 

● Ability to work both independently and as part of a team 

● Demonstrated ability to work with people from a variety of ages, socioeconomic and racial &  ethnic backgrounds 

● Exceptional interpersonal skills. 

● Friendly and professional demeanor

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